Media Accreditation procedure

The IAAF Accreditation Registration System allows media representatives to apply for accreditation in order to cover the IAAF/Mikkeller World Cross Country Championships – Aarhus 2019.

The accreditation and accommodation deadline is 10 March 2019.

In order to access the system the first time, the user needs a specific Access Code.

NEW REGISTRATION

After having entered the Access Code, the user will be requested to:
• click on the "Proceed" button if he/she never applied online for any IAAF event.
• fill in the login details if he/she is already registered on line for other IAAF events.

Once the registration procedure has been completed, the user will receive an email acknowledging that the data has been successfully received. In the same message the user will also find a reminder of his/her personal login details (first name, family name, date of birth and password) to be used after the first registration for all successive accesses to the system, whether for the IAAF/Mikkeller World Cross Country Championships Aarhus 2019 or another IAAF competition (after initial entry using the Access Code for that specific event).

As you enter your Personal Details, the system will automatically inform you if, depending on your nationality, you require a visa to enter the host country, and the following message will appear on the screen:

A VISA is required (given your nationality), please select the invitation letter request box below to receive a VISA letter from the Organising Committee:

By ticking the Invitation Letter Request box below this text, the Local Organising Committee will be informed that you require a visa invitation letter and when your accreditation request is approved, the LOC will send the letter to your e-mail address.

Visas need to be obtained before entering the country.

Completion of the registration process does not automatically guarantee accreditation.

Once the application has been examined and approved by the IAAF (or the National Federation for the Host Country) the user will receive a Confirmation Letter by email.

In the registration form section, besides the personal data to be filled in, the user finds two additional tabs:
• Documents
• Travel and Accommodation

Documents
In this section it is possible to upload documents which may be required to complete the accreditation process or to fill in additional information.

Travel and Accommodation
In this section it is possible to fill in the travel details and select the hotel.Once the process is completed your accommodation request will be sent to LOC of the World Cross Aarhus 2019, who will contact you in order to finalise the booking.

The accommodation deadline is 10 March 2019. Bookings will be handed on a "first come, first served" basis. It is only possible to cancel part of or the whole reservation until 24th of January.

ACCESS / MODIFY

In order to modify personal data, or add more information, the user will be able to access the system at any time using the login details: first name, family name, date of birth and password.

Once the accreditation request is approved, all data will be locked. Any further changes will be managed only by email (media@iaafaarhus2019.org).


The categories below have to follow a partially different procedure:
• Freelance journalists
• Photographers
• Web sites
Freelance journalists
Freelance Journalists may be requested to upload (in Pdf or Jpg format) a letter on the headed paper of the principal Media Organisation they will be working for.

Photographers
Photographers wishing to cover the IAAF Word Athletics Series competitions will be asked to sign an Agreement Form certifying that they agree to certain conditions.

Websites
Journalists wishing to cover the IAAF/Mikkeller World Cross Country Championships Aarhus 2019 for a Website will be requested to fill in a questionnaire during the registration procedure. Website journalists also have the possibility to request to be allowed, under certain conditions, to record audio and video material in the Mixed Zone and Medallists’ Press Conferences. After requests are examined, by the IAAF and its marketing company Dentsu Athletics, the latter will decide whether or not to accept the request.

Website journalists allowed to record audio and video material will be requested to sign an Agreement Form certifying that they agree to certain conditions.

Non Rights Holders
Non-Rights Holders can register through the IAAF World Athletics Series Broadcasters Accreditation System: https://www.iaafaccreditation.net/wasbas

For the first access you will need to set-up an account; you can then use the same credentials for all successive accesses to the system once you have created the account.